F.No.19017/1/2014-Estt
(A-IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
North Block, New
Delhi-110 001
Dated : 16th December, 2014
Dated : 16th December, 2014
OFFICE MEMORANDUM
Subject : Alteration
of date of birth of a Government Servant — reiteration of the instructions.
Rule 56 of Fundamental
Rules states that except as otherwise provided in the rule, every Government
servant will retire from service on the afternoon of the last day of the month
in which he attains the age of sixty years.
Provided that a
Government servant whose date of birth is the first of a month shall retire
from service on the afternoon of the last day of the preceding month on
attaining the age of sixty years.
2. As per Note 6 below
the aforesaid Rule, the date of on which a Government servant attains the age
of fifty-eight years or sixty years, as the case may be, shall be determined
with reference to the date of birth declared by the Government servant at the
time of appointment and accepted by the Appropriate Authority on production, as
far as possible, of confirmatory documentary evidence such as High School or
Higher Secondary or Secondary School Certificate or extracts from Birth
Register. The date of birth so declared by the Government servant and accepted
by the Appropriate Authority shall not be subject to any alteration except as
specified in this note. An alteration of date of birth of a Government servant
can be made, with the sanction of a Ministry or Department of the Central
Government, or the Comptroller and Auditor-General in regard to persons serving
in the Indian Audit and Accounts Department, or an Administrator of a Union
Territory under which the Government servant is serving, if —
(a) a request in this
regard is made within five years of his entry into Government service;
(b) it is clearly
established that a genuine bona fide mistake has occurred; and
(c) the date of birth
so altered would not make him ineligible to appear in any School or University
of Union Public Service Commission examination in which he had appeared, or for
entry into Government service on the date on which he first appeared at such
examination or on the date on which he entered Government service.
3. The Supreme Court
of India in Civil Appeal No.502 of 1993 — Union of India Vs. Harnam Singh —
Judgement dated 9th February, 1993 had observed that :
“Inordinate and
unexplained delay or laches on the part of the respondent to seek the necessary
correction would in any case have justified the refusal of relief to him. His
inaction for all this period of about thirty five years from the date of
joining service, therefore precludes him from showing that the entry of his
date of birth in service record was not correct”.
The observations of
the Apex Court was also circulated to all Ministries and Departments of the
Government of India vide OM No.19017/2/92-Estt.(A) dated 19-5-1993.
4. All the Ministries
and Departments are requested to keep the above in view while processing cases
of requests for changes of date of birth.
5. Hindi version
follows.
sd/-
(B.Bandyopadhyay)
Under Secretary to the Government of India
(B.Bandyopadhyay)
Under Secretary to the Government of India
Source: www.persmin.nic.in
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:Alteration
of date of birth of a Government Servant
