Q.1 How does an organisation start Biometric
Attendance System (BAS) for their employees?
Ans.Please submit details of the nodal officer and upload a signed
request by the head of the department on attendance.gov.in portal.
System would send OTP to the mobile number/email id of the nodal officer which
needs to be entered again on the portal for verification. Back-end
administrator would then check the details of the organisation submitted and
make the organisation active by assigning it a unique sub-domain which will be
the first name of the website. Nodal officer will then be sent an email by the
system giving username (which will be the sub-domain name assigned to the
organisation) and a password.
Q.2 Steps to be done by the nodal officer to start
registration of employees
Ans.Nodal officer would need to login on attendance.gov.in with
the user name and password sent on completion of step 1 and then create master
list of locations of their offices, designation of their offices and divisions/units/groups
within their organisation.
Q.3 How does employee start registering on the
portal ?
Ans.After nodal officer completes step 1 & 2,
employee can start registering on-line either at attendance.gov.in by
submitting their details along with their Aadhaar number.
Q.4 What are steps of verification of employees?
Ans.Nodal Officer would need to verify details
submitted by the employee including whether Aadhaar number entered
by the employee belongs to them. After completing of the above verifications,
employee would be informed by SMS/Email that his registration process is
completed on the attendance.gov.in is completed.
Q.5 Whether an employee will be able to mark his
attendance on any Biometric Attendance System (BAS) terminal installed in any
Government Building
Ans.Yes, this will be possible as employee
database for all central Government employees will be maintained centrally with
a unique 6 digit id provided for every Government employee (based on the last 6
or first 6 digits of his/her Aadhaar number whichever is available in the
system). The dashboard reports would be able show the location/building from
where an employee has marked his attendance.
Q.6 How will an employee mark attendance if he/she
is not having Aadhaar number ?
Ans.Aadhhar number is essential for registering an
employee in BAS. Government employees who are not having Aadhaar number can
enrol themselves for Aadhaar numbers in the special camps which are being held
by UIDAI in various Government Buildings or permanent enrolment centres of UIDAI
in Delhi as per details available at the link below as given:https://appointments.uidai.gov.in/easearch.aspx
Single point of contact for arranging Aadhaar enrollment facility at
Bhawans is as per details given below.
Shri Suman Kumar,
ADG, Regional office, UIDAI, Delhi
Phone : 23481111
Email: suman[at]uidai[dot]net[dot]in
Q.7 Is network connectivity essential for marking
attendance
Ans.Yes, as it is an online attendance system.
Network connectivity will be essential for marking attendance. Therefore, two
types of connectivity are being planned with each attendance terminal; one
wi-fi connectivity on NICNET/broadband and other sim based GSM connectivity in
the tablet.
At a high level the overall solution has two
main components.
(i) Front End System (to be installed at
client user end)
(ii) Back End System (attendance servers
to be hosted in NIC data centre with connectivity to UIDAI for real-time
bio-metric authentication)
The Front End System would be a hardware
device like Android tablet or a Desktop PC having client application. Once the
user ID (6 digit unique number assigned to an employee) is entered, the
application would prompt user to provide the biometric data through finger
print/Iris scanner which will be sent through the network connectivity to the
backend system.
The Back End System (also called the
attendance server) would have functionalities to receive data from the client
terminals and send it for real-time Aadhaar authentication. It would also have
features for organisation/employee registration and preparing real-time attendance
reports in dashboard.
It would be possible to see dashboard reports
of each organisation by using sub-domain assigned to an organisation e.g.nic.attendance.gov.in
Q.8 No of bio-metric terminals required
Ans.Every employee will need to enter his 6 digit
unique id on the touch screen of the tablet and then present his bio-metric
(finger print/ iris) for authentication. This may initially take up to 30
seconds to 1 minute depending on number of attempts required. With some
practice and training, the time for giving bio-metric attendance by each
employee may reduce to less than 10 seconds.Therefore one bio-metric terminal
may be sufficient for about 30 to 40 employees during 30 minute peak load time.
Assuming 50% to 70% employees will be coming to office during the peak
timings, one bio-metric terminal can be planned for catering to every 50
employees in the department. Also, multiple machines will be put in the entry
gate which can be commonly used by employees of different
ministries/departments, waiting time in the queue will further reduce.
Q.9 Where to install tablet based terminals?
Ans.it is suggested to install multiple BAS
terminals at the entry gates of the buildings where security is positioned
round the clock.
Q.10 Where to install desktop based finger print
devices?
Ans.it is suggested to install desktop finger
print devices on Windows desktop PCs connected on LAN (NICNET) in the offices
of JS and above and also with section officers for marking attendance of the
employees working in the respective sections in order to avoid rush at the
attendance terminals installed at the entry gates.
Q.11 Who would maintain the attendance terminals,
connectivity and attendance software for desktop PCs?
Ans.It would be additional responsibility of
FMS who are maintaining LAN/NICNET connectivity in the Bhawans under
guidance and coordination of nicnet/network managers. Additional FMS are being
proposed to be deployed at Bhawans under this project.
Q.12 Type of reports which will be available on
dashboard
Ans.Some of the sample reports can be viewed
at jharkhand.attendance.gov.in and deity.gov.in/attendance.
Attendance software is being developed with assistance of UIDAI team. Please
send your valuable feedback in improving the features and MIS reports of the
attendance system software.
Q.13 Expected Role of NIC HoDs/Teams posted in
Ministries/Departments
Ans.Deity/NIC/NICSI/UIDAI are the implementing
agency for this project and the bio-metric attendance system will need to be
made operational in every ministry/department as soon as attendance terminals
are delivered which is expected soon.NIC HODs of the bhawan/
department/ministry or its attached/ subordinate office in consultation with
nodal officer of that office will identify locations where attendance terminals
are to be installed in the Bhawans.Since, NICNET connectivity is the primary
connectivity for running the BAS. NIC Bhawan network coordinators are requested
to help in getting the power supply extended at those locations with help
of local CPWD offices. NIC Bhawan network coordinators along with network team
at NIC hqrs will also be responsible for extending LAN/alternate connectivity
at the entry gates and install WI-FI access points/Attendance terminals.NIC
HODs posted in Ministries/Bhawans are requested to provide technical assistance
to the Nodal officers in completing registration of all employees on the portal
and provide handholding training/technical assistance in smooth
installation/running of the attendance terminals. NIC HODs will also
be keeping inventory of bio-metric terminals/devices installed in various
locations in their Ministry/Department.
Q.14 Role of nodal officers in the ministries
Ans.Nodal officers will get the details of all
employees entered on the portal and also organize special camps in their
Bhawans with help of UIDAI regional office, Delhi for enrollment of employees
not having Aadhaar numbers.Nodal officers would also be responsible for
creating masters of location, designation and divisions/groups within their
organization.Verification of employees data will also be done by the nodal
officers of the department whereas QC team of UIDAI will be assisting in
verification of Aadhhar data of employees.You are welcome to send feedback and
suggestions in helpdesk-attendance[at]nic[dot]in